Ms Gontle Mahupela
Ms Gontle MahupelaManager - Procurement

Welcome to Procurement Department

The Procurement section is responsible for acquisition of goods, works and services for the University. This function is carried out in strict adherence to the Procurement Manual of the University. Its functions include;

        • Prepare consolidated procurement and plans
        • Prepare, publish and distribute procurement and disposal opportunities including invitations to tender, pre-qualifications documents and invitations for expressions of interests.
        • Co-ordinate the receiving and opening of tender documents.
        • Coordinate the evaluation of tenders, quotations and proposals.
        • Maintain and update annually standing lists of registered tenderers required by the University;
        • Prepare and issue rejection and debriefing letters
        • Implement the decisions of the procurement, Internal Tender Committee, Audit Committee and the Finance and committees, including coordinating all activities of these committees;
        • To maintain, recommend a negotiating team for appointment by accounting offices where negotiations are allowed and participate in such negotiations.
        • Co-ordinate internal monitoring and evaluation of the supply chain function;
        • Carry out periodic market surveys to inform the placing of orders or adjudication by the relevant a ward committee.
        • Advice procuring entity on aggregation of procurement to promote economies of scale.
        • To conduct periodic and annual stock taking.
        • To certify the invoices and payment vouchers to suppliers
        • Act as a secretariat to Evaluation Committees, Procurement Committees and the Internal Tender Committee;
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